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Tips For Arranging A Works Bingo Night Outing - Part 1 Preparation

So, you've been tasked with arranging a night out for work, and everyone knows you enjoy the odd game of Bingo and have decided it should be a Bingo night. What do you need to bare in mind to make the night go with a bang?

Author: Dio

Part 1 - The Key To Success: Preparation

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Your colleagues are looking to you to arrange a bingo night out. Where do you start? Like anything you want to go well, preparation is the key and a bit of planning, can help you to arrange a memorable night.

Firstly, don't leave it till the last minute. With Bingo, some things need to be sorted out well in advance. The first thing you'll need to do is ascertain the knowledge levels of the people in your care. Another thing to remember is the size of the group.

Unless its a super club, most halls will struggle to hold massive unexpected parties of people. The average 700 seater hall would probably best suit a group of no bigger than 20 (in my opinion.) This is not a hard an fast rule!) You can go bigger by all means, but if its a large group, its worth contact the hall directly and speaking to the manager.

The rest of this will apply to a group of around 16-20 with little previous experience. The principles are the same for bigger and smaller groups but this is the size and experience level I've had the most experience with.

Firstly, Get Them In The Club

Start by getting a rough estimate of numbers and check levels of competence. The most I've had to deal with is 16 novices to 1 expert (myself!) The chances are that no one will be a member of the club you intend to play at, so get them all a membership application to fill in, as it makes life easier if they are all members - you have to be a member to play in most of the big clubs, plus you need to have applied before the day you intend to play in many cases.

Some clubs allow you to apply for membership online, so in this can be an easy way to do it. Failing that, you can call in the club and pick up forms yourself. This is a good time to talk to management about your plans, as it can pay handsomely down the line, more on which later. More switched on clubs will also have an email address from where to contact management and discuss plans. Online is a good place to start your research.

Either way, if you make sure everyone is a card carrying member well in advance, then it makes life a lot easier. Collect their forms, email them to do them, whatever it takes to get the job done!

Research Your Chosen Club

Its a good idea to find out the times of the sessions and if you want to be ultra efficient, check to see which nights are quieter. It can be easier for a big group to fit into the club on a quiet night in the club, plus management will be able to give a more personal approach to a fresh batch of new blood.

Arrange a time well in advance of the first session to be there, it gives everyone a chance to settle in, get their books, figure out what's going on and get the beers in. You will also be greeted with a barrage of questions by excited colleagues, so if you know what times they begin, what games are played first and all that stuff, it makes your life easier.

Continue to Part 2: On The Night >>

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